1. General
This Privacy Policy explains how Tota processes personal data via the Platform operating under the name TotaMatch.
It applies to:
- Companies
- Professionals (including Freelancers)
- other Platform users
Legal
Privacy Statement
How TotaMatch collects, processes, and protects your personal data.
Last updated: 20 April 2026
2. Data Controller
Tota B.V., Librijesteeg 207, 3011 HN Rotterdam. Email: service@totamatch.com.
3. Role of Tota
Tota acts as the data controller.
Tota operates as a technical Platform and Personal AI Recruiter and does not act as an intermediary or employer.
4. Categories of Data Subjects
- Companies
- Professionals (including Freelancers)
- Platform users
5. Personal Data Processed
- Identification and contact details
- Professional data
- Platform usage data
- Screening data (if applicable)
6. Purposes of Processing
- Platform functionality
- Visibility and matching
- AI-driven selections
- Communication
- Security and fraud prevention
- Additional services
- Legal obligations
- Newsletters
Tota does not mediate or decide on placements.
7. Platform Functioning and Anonymity
Users operate anonymously. Data is revealed in stages:
- before Match: anonymous
- during Match Request: partial
- after Match: further disclosure
8. Legal Bases
- Contract performance
- Consent
- Legal obligation
- Legitimate interest
9. Additional Services via Third Parties
External providers handle services such as screenings and verification. Tota is not responsible for these services.
10. Data Sharing
Only when necessary:
- between users after Match
- with service providers
- with authorities
No data is sold.
11. Retention
- Profiles: max. 12 months inactivity
- Company data: max. 5 years
- Financial data: legal requirement
12. Security
Appropriate technical and organisational measures are applied.
13. Rights
Access, correction, deletion, objection, portability. Contact: service@totamatch.com
14. Newsletters
Automatic subscription with opt-out. Service messages remain.
15. Changes
Policy may be updated.
16. Contact
Tota B.V. service@totamatch.com