Reporting Specialist / Executive Assistant to Medical Director at Artsen zonder Grenzen (Médecins Sans Frontières, Nederland)

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Reporting Specialist / Executive Assistant to Medical Director

Artsen zonder Grenzen (Médecins Sans Frontières, Nederland)

Netherlands

3,800 – 5,300 / month

Hybrid

Expert

Starts as soon as possible

posted 7 days ago

Vacancy Summary

Médecins Sans Frontières (MSF) seeks a Reporting Specialist / Executive Assistant to support the Medical Director of the Public Health Department. This role combines high-quality reporting with executive support to ensure efficient operations and effective communication.

Required skills

Fit

communication

Validation

Coordination

Editing

planning

Initiative

Executive Assistance

Operations

Pediatrics

Information Structuring

UPS

SANs

administrative processes

discretion

Meeting Minutes

Data Analysis

Motivation

Dutch

English

Excel

Infectious Diseases

Reporting

Medical Assistance

Power BI

Healthcare

Research

Contact

nutrition

Confidentiality

Pharmacy

Agenda Management

Executive Support

Business Intelligence (BI)

Recruitment Process

Proactive

Meeting preparation

Reports

Culture

WELL

Identity

organizational skills

Documentation Support

Attention

Writing

English level

Fluent

Languages

English

Médecins Sans Frontières (MSF) is an international, independent medical humanitarian organization dedicated to providing life-saving medical assistance in crises. We prioritize people and foster an inclusive culture that values diverse voices.

With immediate effect, MSF OCA is looking for a Reporting Specialist / Executive Assistant to the Medical Director of the Public Health Department (10-month maternity cover, 40 hours per week, based in Amsterdam). The Public Health Department (PHD) provides strategic direction on medical and public health issues, collaborating with project sites and country programs. The PHD is essential in maintaining MSF-OCA's medical humanitarian identity and developing effective intervention strategies.

The department consists of Health Advisors and Health Programme Managers, alongside specialists in various fields such as pediatrics, nutrition, and pharmacy. The Manson Unit, part of the PHD, focuses on chronic care, infectious diseases, and operational research to enhance healthcare provision.

Job Objective

The Reporting Specialist / Executive Assistant role is a dual position within the Directors Office, focusing equally on reporting and executive support. You will manage daily operations, including agenda management, meeting preparation, and documentation, while also ensuring high-quality reporting that supports planning and decision-making processes.

Main Responsibilities

Provide proactive executive assistant support to the Medical Director, managing agendas and priorities.
Prepare meetings, take minutes, track decisions, and follow up on actions.
Coordinate and produce high-quality reports and documentation for planning and accountability.
Support planning and reporting processes linked to annual plans and budgets.
Gather and present information from various stakeholders clearly.
Use Excel and Power BI for reporting and data analysis.
Draft and format internal documents and presentations.
Maintain organized and confidential electronic files and records.
Assist with administrative processes and build relationships with internal stakeholders.
Contribute to efficient office and reporting processes.

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