Klépierre is the European leader in shopping centers, known for its expertise in development and asset management. With 70 leading shopping centers across 10 countries, the company is listed on the Paris Stock Exchange (SBF120). Klépierre’s philosophy, Shop.Meet.Connect.®, embodies the vision of creating retail destinations that offer social and leisure experiences and foster sustainable community connections. The Group’s CSR strategy, Act4Good®, aims to establish the most sustainable commerce platform.

As an employer, Klépierre is dedicated to providing its teams with an enriching experience where everyone can thrive and grow. Our motto, We love shaping malls, reflects the expertise and passion of our teams, united by shared goals and values: Commit, Develop, Explore, and Care. We foster a diverse, inclusive, and equitable work environment that empowers individuals to reach their full potential, welcoming people from all backgrounds.

POSITION SUMMARY

The Rental Contract Administrator oversees the entire contractual lifecycle of lease agreements, including contract registration, processing changes, ensuring compliance, and maintaining the accuracy of financial flows. This role provides management with accurate, timely, and compliant real estate and financial information to support effective decision-making.

RESPONSABILITIES

• Contract Management: Register, review, and maintain lease agreements and addenda; ensure correct implementation of contract terms (rent, indexation, service charges, break options); monitor renewals and contractual deadlines; maintain compliant lease files.
• Lease Administration: Process all contract changes in SAP; verify unit data, rental conditions, allocation keys, and legal attributes; ensure accurate registration of fixed charges and WOZ assessments.
• Tenant & Stakeholder Communication: Serve as the primary contact for contract-related inquiries; coordinate with Property Management, Technical Management, Finance, and Control; assist Centre Management with contract interpretation and documentation.
• Financial Administration (Supportive): Assist with invoicing of rents, indexations, and contractual recharges; support turnover rent processing and service charge settlements; help resolve contract-based payment issues.
• VvE Administration: Maintain contract-related documentation for Owners’ Associations; assist with quarterly and annual administrative tasks.

Job Requirements

• Education & Experience: MBO+ / HBO level in real estate, legal assistance, administration, or a related field; strong experience with lease contracts in the Dutch commercial real estate market; at least 3 years in contract administration, rental administration, or property management; experience with SAP or similar ERP systems is a plus.
• Knowledge & Skills: Strong understanding of Dutch tenancy law, lease structures, indexation, and service charges; high accuracy and attention to detail; strong administrative and organizational skills; fluent in Dutch and English (German is a plus); familiarity with retail or commercial real estate is preferred.

WORKING CONDITIONS

Location: Based in our Utrecht office.