Location: Singapore, Marina One

Employment Type: Full-Time

We are seeking a proactive and customer-focused Receptionist and Administrative Coordinator to represent our office and support daily operations. If you enjoy engaging with people, coordinating activities, and fostering a positive experience for both employees and visitors, this role is for you.

About the Company

As a leading provider of high-quality food and beverage ingredients, we collaborate with farming communities worldwide to grow, source, and produce sustainable ingredients. Our supply chain includes cocoa, coffee, dairy, nuts, and spices, often sourced from our own farms and estates across approximately 50 countries. We are committed to making a positive impact on people and the planet, ensuring quality and transparency in our supply chain.

Responsibilities

• Reception & Visitor Experience: Manage front desk operations and ensure a welcoming reception area, greet visitors, employees, and vendors professionally, handle visitor registration, access passes, and incoming calls, assist with workstation and meeting room bookings.
• Office Administration & Operations: Support office facilities and administrative activities, manage mail, courier services, and document deliveries, maintain office access records and issue passes, update company phone directories and administrative records.
• Onboarding, Offboarding & Asset Management: Welcome new hires and assist with onboarding administration, coordinate access cards and mobile device issuance and recovery, maintain mobile device inventory and asset records, support employee exit processes and liaise with IT and relevant stakeholders.
• Employee Engagement & Support: Assist with office events and employee engagement activities, coordinate quarterly staff purchases and corporate gift inventory, support the Admin Team with operational and ad hoc projects.

Requirements

• Diploma or equivalent qualification.
• 2-5 years' experience in reception, office administration, or workplace services.
• Strong communication and interpersonal skills.
• Well-organized, detail-oriented, and service-focused.
• Proficient in Microsoft Office applications.
• Ability to work independently and collaboratively in a fast-paced environment.

What We Offer

• Be a key contributor to a positive workplace experience.
• Enjoy a varied role covering reception, administration, and employee support.
• Work with a collaborative and supportive team.

If you are passionate about customer service, office operations, and creating an exceptional workplace environment, we would love to hear from you. Please complete all required steps in the application process, including submitting your resume/CV, to be considered for open roles.