We are seeking an experienced Subcontract / Equipment Coordinator to join our Supply Department. In this position, you will manage supplier activities following the issuance of purchase orders for fabricated equipment and engineered items. Acting as the primary liaison between suppliers and internal stakeholders, your goal is to ensure that equipment is delivered on time, within budget, and in compliance with project specifications and quality standards.

The Role

You will closely collaborate with Procurement, Engineering, Quality Control, Logistics, and Project Teams to ensure the successful execution of equipment supply packages. Typical equipment includes chemical dosing systems, polishing plants, pumps, burners, SCR systems, and other process equipment used in the energy and industrial sectors.

Responsibilities

• Coordinate and monitor supplier activities from purchase order award through final delivery.
• Ensure timely receipt and review of vendor documentation in accordance with the Vendor Document Requirement Sheet (VDRS).
• Track manufacturing and production progress, ensuring suppliers meet contractual milestones and delivery schedules.
• Conduct regular supplier follow-ups, progress reviews, and expediting activities, including supplier visits when required.
• Coordinate the complete supply process to ensure deliveries are executed on time, within budget, and according to technical specifications.
• Arrange inspection notifications and coordinate quality inspections in accordance with Inspection & Test Plans (ITPs) and purchase order requirements.
• Collect and manage logistics documentation, ensuring all required transport and shipping documents are available to the Logistics department.
• Work closely with Procurement/Buyers who maintain commercial responsibility for purchase orders.
• Maintain accurate records and perform all required administrative and reporting activities.
• Provide regular delivery status updates and supply chain progress reports to project teams and stakeholders.
• Liaise effectively with internal departments including Engineering, Quality Control, Logistics, Procurement, and Project Management.

Requirements

• Several years of experience in a similar Equipment Coordination, Expediting, Supply Chain, Procurement, or Project Supply role.
• Experience within the Energy, Oil & Gas, Petrochemical, Power Generation, or Process Industries.
• Knowledge of equipment manufacturing processes and supply chain management for engineered equipment packages.
• Experience coordinating international suppliers and manufacturing facilities.

Technical Knowledge

• Strong understanding of vendor documentation requirements and contract administration.
• Knowledge of quality standards, inspection processes, and quality assurance requirements.
• Familiarity with manufacturing processes for industrial equipment such as pumps, burners, chemical dosing systems, SCR systems, and related equipment.
• Experience with logistics documentation and international shipment processes.
• Proficiency with ERP systems and standard business software applications.

Skills & Competencies

• Excellent communication and stakeholder management skills.
• Strong organizational and coordination abilities.
• Ability to manage multiple suppliers and priorities simultaneously.
• Detail-oriented with strong follow-up and problem-solving capabilities.
• Assertive and proactive approach to supplier management.
• Ability to maintain a broad project overview while managing detailed activities.
• Comfortable working in a multicultural and international environment.
• Willingness to travel internationally when required.

Language Requirements

• Fluent in Dutch and English, both written and spoken.

About Airswift: Airswift is an international workforce solutions provider within the energy, process, and infrastructure industries. We serve as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique project needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical reach and talent pool are unmatched in the industry.