If you are looking for company secretarial work that matches the pace of business, this is the role for you. You will take ownership of a diverse portfolio of companies while being part of a global team that delivers this function for group companies worldwide. In addition to managing your portfolio, you will provide company secretarial support to the group’s financing teams, handling the corporate documentation for live transactions. This position is ideal for someone who thrives on variety and pace, adept at switching between strategic thinking and hands-on execution, and desires to work at the heart of a fast-moving business.

Key Responsibilities

• Document drafting and execution: Draft, review, coordinate, and manage the timely and accurate execution of legal and corporate documents, ensuring precision, legal compliance, and adherence to governance standards.
• Corporate record-keeping: Oversee corporate legal administration and record-keeping for a broad portfolio of entities across various jurisdictions, including maintaining statutory registers and minute books.
• Financing documentation support: Assist the Finance team by organizing the drafting, negotiation, and approval of corporate documentation for financing facilities and other arrangements across multiple group companies, including support for the preparation, execution, and tracking of parent company guarantees (PCGs) to ensure timely delivery and proper approvals.
• Corporate projects and transactions: Provide support on corporate projects and transactions, including group restructurings and ad hoc legal matters.
• Document management and records: Implement and oversee the document management system to ensure meticulous record-keeping, efficient retrieval, and maintenance of audit trails, supporting business continuity and adherence to document retention policies and data protection regulations.
• Day-to-day administration: Manage and respond to daily routine administrative requests (including filings and signature coordination) received via the shared Company Secretarial inbox, prioritizing effectively and ensuring timely resolution.
• External relationship management: Establish and maintain professional relationships with external parties including auditors, legal advisors, and corporate service providers across relevant jurisdictions.
• Internal stakeholder liaison: Liaise with and support internal functions including legal, tax, finance, and treasury.

Required Qualifications

• At least 5 years of relevant work experience in an in-house legal or company secretarial department, law firm, or company secretarial service provider.
• Strong grounding in company secretarial practice is essential; familiarity with multiple jurisdictions is highly desirable.
• A relevant academic background, such as a law degree and/or professional qualification (e.g., ICSA/CGI).

Skills & Competencies

• Excellent written and verbal communication skills in English; additional languages are a bonus.
• Proficient in MS Office, with hands-on experience using GEMS or equivalent entity management software.
• Meticulous and well-organized, with a proven ability to manage multiple priorities against tight deadlines without missing details.
• Self-motivated and comfortable working independently.

Attributes for Success

• A practical problem solver who gets things done.
• Confident and engaging with senior stakeholders and colleagues across global teams, quickly building trust.
• Energetic, dynamic, and genuinely curious – someone who embraces variety, readily takes on new responsibilities, and views changing priorities as opportunities rather than disruptions.

Reporting Structure

You will report directly to the Company Secretarial Manager in Amsterdam, the Netherlands.

Department

Legal Entity Management and Company Secretarial – this department provides company secretarial and corporate administration services across all business areas.

We are an Equal Opportunity Employer and take pride in a diverse workforce! We do not discriminate in recruitment, hiring, training, promotion, or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or handicap, disability, or any other legally protected status.