Led by a seasoned management team and backed by a robust group of investors, including prominent institutions and strategic partners, EdgeConneX provides a fast-paced work environment focused on flexibility, proximity, power, and connectivity for key global businesses. With major offices in Herndon, Denver, Amsterdam, Singapore, and Malaysia, we have a worldwide presence and a unified team dedicated to delivering premier customer experiences and a comprehensive range of data center solutions, from core to edge, unmatched by any other provider.

We are committed to driving innovation and assisting our customers in defining and executing their unique visions for the Edge, at any scale and in any market. Our mission is to build the data center infrastructure of tomorrow, today, for some of the most demanding Network, Content, and Cloud customers.

The Role

The Contracts Administrator will assist in the daily administration of Regional Vendor Service Agreements, supporting contract drafting, tracking, and record-keeping in close collaboration with the Contracts Manager and key internal stakeholders. This role is essential for executing contract lifecycle tasks from draft to execution, in accordance with company policies and procedures. Attention to detail and a willingness to learn are critical for success in this position, which is based in Amsterdam and reports to the Contracts Manager.

Responsibilities

• Assist in drafting, reviewing, and processing vendor service agreements and related documents.
• Monitor contract status, key dates, renewals, and expirations to ensure timely actions.
• Maintain organized and accurate contract files and records within the contract management system.
• Collaborate with internal stakeholders, including Legal, Finance, and Operations, to gather necessary information for contract review and approval.
• Escalate contract issues, discrepancies, or risks to the Contracts Manager as appropriate.
• Manage a disciplined contract review and approval process according to the company approval matrix, site-level entity, and authorized signatories.
• Prepare routine contract reports and status summaries for management.
• Support the maintenance and updating of contract templates and playbooks.
• Respond to internal requests for contract status updates and documentation.
• Assist with administrative tasks related to contract amendments, renewals, and close-outs.
• Facilitate and contribute to cross-department calls to track contract status and priorities.
• Act as a regional subject matter expert (SME) during vendor calls as needed.
• Coordinate payment schedules, accruals, and amortizations with Accounts Payable and Accounting.
• Resolve disputed invoices related to contracts.

Requirements

• Detail-oriented with strong organizational skills.
• Willingness to travel as needed, up to 15%.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, Outlook); familiarity with contract management software is a plus.
• Ability to work independently and collaboratively within a team.
• Strong attention to detail, especially when reviewing documents for accuracy.
• Comfortable following established procedures, checklists, and templates.
• Willingness to work with cross-functional teams.
• Commitment to organizational excellence and a proactive approach to process improvement.

Experience/Education

• 2-5 years of experience in contract administration or a related business support role.
• Bachelor’s Degree in Business Management or a related Operations discipline.
• Strong knowledge and experience in contracts and service vendor management.
• Experience with contract management systems (e.g., Ironclad) or Source-to-Pay Platforms (e.g., Coupa) is a plus. Experience in the Data Center, Construction, or Real Estate industries is also advantageous.
• Fluency in Italian, Swedish, Norwegian, or Finnish is a plus.