Our client seeks a meticulous and proactive Tender Coordinator / Bid Manager to enhance Nova Group Pacific’s growth through effective panel management and high-quality tender submissions. In this role, you will identify growth opportunities and ensure the firm remains competitive in the geotechnical, environmental, and building consulting sectors.

Responsibilities

• Manage panel and procurement lists by researching and identifying relevant council, state government, and industry panel arrangements.
• Prepare and submit applications for new panels, including capability statements and compliance documentation.
• Oversee the renewal and maintenance of existing panel memberships, tracking expiry dates and compliance obligations.
• Maintain a comprehensive register of all current and target panels and procurement lists.
• Coordinate the collection of compliance documentation such as insurances, WHS policies, and quality management files.
• Develop an understanding of Australian local and state government procurement frameworks to guide submission strategies.
• Monitor tender portals and government procurement platforms (e.g., AusTender, VendorPanel, Tenderlink) to identify relevant opportunities.
• Coordinate and prepare high-quality tender responses and Expressions of Interest (EOIs) from identification to final submission.
• Collaborate with technical staff and directors to gather necessary inputs, including CVs and project experience.
• Write, edit, and format proposal content to ensure submissions are clear, compelling, and tailored to client requirements.
• Maintain and enhance a central library of reusable content, including company profiles and project case studies.
• Proactively inform the management team of upcoming opportunities and deadlines for resource planning.
• Assist with post-submission reviews and feedback capture to promote continuous improvement.

Requirements

• Proven experience in tender coordination, bid management, or proposal writing within professional services, engineering, or construction environments.
• Tertiary qualification in Business, Communications, or a related field.
• Highly desirable: Engineering background or working knowledge of geotechnical, environmental, or civil engineering services.
• Strong writing and editing skills with the ability to produce structured submissions in high-quality English.
• Excellent organizational skills to manage multiple deadlines and stakeholder inputs.
• Experience using tender portals and procurement platforms (e.g., AusTender, VendorPanel, Tenderlink).
• Proficiency in Microsoft Office Suite.

This is a permanent work-from-home position as an Independent Contractor. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees will be determined based on performance during the application process. Please follow the provided link to BruntWork’s Career Site to complete your initial application, including assessment questions, technical check, and voice recording. Submissions that fulfill all requirements will receive priority review.