WOULD YOU LIKE TO BE PART OF A FAST-GROWING ORGANISATION? JOIN US AS OFFICE COORDINATOR – PARTTIME.

About the Company

We are The Odyssey Hotel Group, Europe’s most ambitious hotel operator, partnering with renowned hospitality brands like Marriott, IHG, and Accor to develop exceptional properties. With over 700 employees and supported by Activum SG, our mission is to create wonderful stories through unique hotel designs and meticulous attention to detail, fostering a culture of empowerment and excellence in hospitality.

The Role

As the Office Coordinator at our headquarters, you will be essential to our daily operations, ensuring our workspace is organized, functional, and energetic. You will collaborate closely with the team to maintain smooth operations, handling tasks such as ordering supplies, organizing travel, and arranging meetings. This hands-on role is perfect for someone who thrives in a structured environment and is passionate about supporting others and creating an efficient workplace. This position is part-time, Monday to Thursday (6 hours per day).

Responsibilities

• Manage office organization and supplies, including ordering and stocking supplies.
• Keep communal areas tidy (kitchen, meeting rooms, supply closets).
• Coordinate maintenance or repairs and manage office equipment (copiers, printers, coffee machines).
• Prepare documents, reports, or presentations to support the Management Team.
• Assist with travel arrangements or event planning for the Management Team.
• Schedule and organize Management Team meetings, including meeting rooms, catering, and documentation.
• Support HR or management with small projects, such as social events and special celebrations.
• Organize a monthly town hall meeting for the entire portfolio and track office expenses.
• Oversee the parking application and provide access and support for employees and guests.
• Ensure compliance with office safety or security protocols and participate in administrative projects, like setting up a company SharePoint structure.

Requirements

• Strong organizational and problem-solving skills with a structured approach.
• Fluency in Dutch and English, both spoken and written.
• Proficient in Microsoft Office, Excel, and Google Workspace.
• Comfortable working with external parties, such as cleaning services and suppliers.
• Proactive mindset with a desire to help others.
• Experience in hospitality or a similar people-oriented environment is a plus but not required.

What We Offer

• Opportunities for internal growth across our hotel brands and headquarters.
• Competitive salary aligned with experience and responsibilities.
• Global hotel discounts with employee rates at over 7,000 hotels worldwide.
• A development-focused culture prioritizing personal growth and internal learning.
• A vibrant, people-first workplace where colleagues often form lifelong connections.

If you are ready to take on this exciting opportunity, we look forward to your application!